Drafting Letters and Documents

From the most straightforward warning for poor attendance to complex grievance outcome letters and everything in between, our Employment Law solicitors can draft all your employment documents to save you valuable time and stress.

No generic templates. No trawling the internet. We’ll work with you to understand your situation and craft carefully-written letters, agreements and any other documents while you get on with running your business.

Get your FREE consultation

Submit your details and one of our team will be in touch.

COVID-19 | FREE expert guidance for employers, including sample policies, template risk assessments and more

How we help

Bespoke to your business

When you manage a team, there are a multitude of documents you may need to draw up, from contracts and handbooks to correspondence with your employees. If you’re not a legal professional, this can be a difficult and time-consuming task, and the burden only intensifies as your workforce grows.

Drafted by a dedicated team of Employment Law specialists who understand your history, we can produce a range of fully bespoke documents geared to your goals.

  • Tailored to your specific situation and preferred outcomes
  • Letters, memos, internal comms, agreements, ad-hoc policies and more
  • Correspondence with other solicitors in the event of a claim
  • Returned to you ready to go
  • Drafted for you or self-serve from our extensive library of expect-created materials

Related Information

BLOG

What Is a Settlement Agreement?

GUIDE

Definitive Guide to Settlement Agreements

Redundancy Plan

CHECKLIST

Redundancy Checklist

Whatever you need, whenever you need it

Whether you’re dealing with a disciplinary, grievance or redundancy situation, every employee matter is different. Your documents should reflect the facts and be written by somebody who understands the nuances of Employment Law.

At Ellis Whittam, our document drafting is fully bespoke and done by legally-qualified professionals. Unlike some mass-market providers, we don’t dish out off-the-shelf templates and expect you to fill them in – we’ll do all the hard work for you. However, if you do wish to self-serve, we have a large repository of resources and templates to guide you through any scenario.

Taken as part of our wider, personalised Employment Law and HR support, you can free up valuable management time, reduce legal missteps and nip employee issues in the bud, fast.

Unrivalled expertise

We have 2.4 X the number of qualified solicitors than any of our larger competitors

Popular FAQs

Common queries about our document drafting support, answered by our Employment Law and HR specialists.

What sorts of documents can you draft?

Just about anything and everything you might need during the employment relationship. All of our advisers are qualified legal professionals or on the road to formal qualification, which means we can support you with a full spectrum of advice and documentation, from first written warnings to new contractual clauses, to a policy you might not have in your handbook, plus more complex legal documents like settlement agreements and redundancy outcome letters.

I have lots of minutes to turn into an outcome letter. Can you help?

Yes. One of the key benefits of our HR solutions is the amount of time saved dealing with employee issues. In respect to document drafting, instead of trawling through 20 pages of minutes and witness statements in order to produce a disciplinary outcome letter, we can do this for you. We’ll not only ensure the letter covers all bases from a legal perspective but, if taken as part of our core Employment Law and HR service, guide you through every step of the process.

Can I write these documents myself?

You can, but unless you have a firm understanding of Employment Law, there’s margin for error. A settlement agreement, for example, is a complex legal document, and unless they are drafted correctly the employee may still be able to bring a claim. Seeking help from a professional is the best way to ensure your important documents are compliant and effective.

I’ve got a HR team and just want templates we can use. Do you have a resources bank?

Yes, our fixed-fee Employment Law and HR support includes full access to our Knowledge Hub, available through MyEW, which contains most of the templates we work from. If you have an internal HR team, you may prefer to access these and tailor them yourselves. However, for more complex cases, we would always suggest engaging with our legal advisers as it can be all too easy to word something in a way that leaves you exposed.

What’s the turnaround time on producing a document?

We aim to respond to all emails as soon as possible, but at the very latest within 24 hours of receipt. Some complex documentation can take longer to produce but your dedicated team will work with you to understand your needs and manage the employee’s expectations in that regard.

Will these documents be stored so that I can access them again later?

Yes. Our online platform, MyEW, contains a secure area where you can store all of your EW-created documents, plus any other important documents, for easy access.

Explore our fixed-fee Employment Law support

We do more than just drafting letters and documents...

Advice Line

Fast, pragmatic, commercial. Our Employment Law and HR advice line gives you and your managers access to truly unlimited advice on all of your people-related challenges, from the seemingly straightforward to the most complex.

What sorts of things can you advise on?

HR matters come with the territory when you run a business or manage an organisation and we’re here to help you through it all. Whether you’re battling absenteeism, struggling to manage an underperforming employee or need help navigating a complicated exercise like redundancy, we can walk you through the steps required to handle the situation appropriately.

Is everything dealt with through one team?

Yes. All of our advisers are qualified legal professionals or on the road to formal qualification, which means a full range of employee issues can be dealt with within your dedicated three-person team. In the event that you’re presented with an Employment Tribunal claim, we will conduct a full handover to our Litigation Team so that they are well equipped to defend you.

Find out more

Contracts and Handbooks

Whether you have nothing in place or just need an expert review, our Employment Law specialists can carefully craft your employment contracts and employee handbooks to guarantee compliance and provide the flexibility you need as an employer.

What are the risks of not having the right contracts in place?

Failing to provide an employee with a contract could lead to additional compensation being awarded to an employee who successfully makes another sort of claim against their employer. In addition, a number of practical problems could be caused by having incorrect contracts, such as paying too little (or too much) notice, getting holiday entitlement wrong and failing to protect legitimate business interests in the face of an employee leaving for a competitor.

How often do HR policies need to be reviewed?

Whenever there are changes to UK employment legislation, such as the recent changes to bereavement leave or the Good Work Plan, it’s important to make sure your contracts, handbooks and policies are updated accordingly. We can take the pressure off by alerting you to any such changes and helping you to implement them in your documentation and practices.

Find out more

e-Learning

Tired of classroom training, or unable to take time out? Raise awareness of best-practice around workplace issues and prevent HR headaches with our flexible, cost-effective e-Learning courses.

What types of courses are available?

Our ever-growing library of e-Learning courses currently covers over 100 topics, including HR courses such as Equality & Diversity, Sexual Harassment and Social Media Use; soft skills courses such as Communication, Leadership and Change Management; and compliance courses such GDPR, Anti-Money Laundering and the Bribery Act. We also offer an extensive range of Health & Safety courses, including Accident Reporting, Risk Assessment and First Aid. Download the full course catalogue.

How much do the courses cost?

All of our e-Learning courses are free for the first year when you purchase our Employment Law and HR or Health & Safety managed service. This means you’re not paying per head or per course, which not only keeps down but gives you complete cost certainty over your training expenses. This is particularly handy if your workforce is growing, as you won’t need to purchase extra licenses, giving you exceptional value for money.

Find out more

Legal Expenses Insurance

An optional component of our Employment Law and HR support, by underpinning our advice with LEI, you have maximum reassurance that your business is protected against unfair dismissal and other costly employee claims.

I’ve never had a claim before – why would I need to take LEI?

For the same reason you take out any insurance policy – to guard against the high cost of defending an Employment Tribunal claim. The premium cost is very low compared to the potential payout, especially as it covers the cost of representation as well as any potential compensation. You don’t have to have LEI, but it could significantly impact your bottom line if something goes wrong, given that the cost of even the most basic unfair dismissal claim could be £20-25,000 when legal costs are factored in. Unfortunately, the latest Tribunal statistics suggest that employers now are more vulnerable than ever.

Can you deal with Employment Tribunal claims, or is this triaged outside of EW?

Should you receive a claim, your dedicated Employment Law adviser, who will have dealt with the matter up until that point, will conduct a full handover to our Litigation Team. They will explain the case history, share all the relevant documentation and offer their views on the prospects of the claim. Our Litigation Team will then take over all the prep work, including drafting a defence, producing bundles, dealing with Acas and the other side, and briefing counsel. Rest assured this is a smooth process, with everything kept inside EW, and you will be in safe hands throughout.

Find out more

Management Information

Discipline, performance, absenteeism. We’ll show you exactly where your dedicated Employment Law advisers are spending their time so that you can target key problem areas for more productive, high-performing teams. Recommended for large organisations with high case volumes.

What detail does the MI provide?

The report will highlight what sorts of issues we are advising on and who/where in your business those questions are coming from. That way, we can easily spot problem areas, bring them to your attention and recommend steps to address the issues.

What sorts of recommendations do you typically provide?

We will provide practical and pragmatic recommendations to address whatever common problems are arising. The exact nature will depend on the sort of issues but could include training of managers in certain areas or the production of additional guidance and documentation to guide them through tricky subjects.

Find out more

MyEW

From document templates to HR Software, MyEW gives you all the tools you need to manage even the trickiest employee issues, improve efficiencies and get the answers you need, fast.

What sorts of issues can I find guides and templates on?

We have hundreds of guidance notes and accompanying templates covering a full spectrum of employment-related issues, including Maternity, Pay, Flexible Working, Holidays, Performance and Redundancy. All of these resources are created by our experts, and if you require further support or have any questions, you can contact your dedicated team of advisers for practical advice and guidance.

What does the HR Software do?

There can be a great deal of administration involved in managing employees, and the burden only increases as your business grows. If filing cabinets of employee information is no longer cutting it, our HR Software will help to automate your processes, save valuable time and manage HR tasks at the touch of a button. Use it to store and organise employee data and essential documents; manage and report on holidays, absence, timesheets and rostering; stay on top of employee reviews; maintain a comprehensive employee directory, and keep a record of training and development.

Find out more

Google Rating
4.8
Based on 100 reviews

95% Client satisfaction rate - 97% Client retention rate

Experts in Employment Law & HR

Why choose us?

At Ellis Whittam, we’re known for our bespoke service and the quality of our support. Not only is our expertise unmatched, but we take the time to know you so that we can function as a true extension of your team.

  • Your own small team of dedicated experts
  • Commercial, pragmatic advice tailored to you
  • Bespoke contracts, policies and handbooks
  • Trusted by over 35,000 organisations
  • Recognised as a leading firm by the Legal 500

Sign up for the latest news & insights